(more videos at the end of this article)
After you have been introduced to the Kami License Dashboard, the next step is to share the excitement and get users added to the License! There are a couple of different ways to add them, depending on what type of license was purchased. The license type can be seen at the top heading of the license page.
We’ve made it super easy to add users to your new Kami License. Here are the different methods you can use. Choose the one that best suits you and your License type.
School/District
1. Google Workspace - Organizational Unit (OU)
2. CSV file upload
3. Add users via email address
Teacher
4. Auto-enrollment via assignment creation
5. License link
6. License key
1.) Google Workspace - Organizational Unit (OU)
District, School, and Building licenses - most recommended
Teacher licenses - not available
This deployment method is only available for Kami license admins that are also a Google admin. If you are not one of these and would like to use this method, please coordinate with one of your domain’s Google admins and contact our Customer Success team to add them as a Kami license admin.
This method will create an automatic sync between your selected Google OUs and your Kami license. All active users under the selected OUs will be added to the license. If any other users are added or if any of the current users are removed from an OU, they will also be added or removed from the Kami License.
Keep in mind that this is only a one-way sync. Meaning, if you add or remove users from the license, this will not be reflected on the OU-side.
Simply click on this button under your Kami License to start selecting your OUs. It will prompt you to authorize your Google Admin account beforehand.
Things to note:
This will not work if the license is currently deployed via the Domain-wide method.
Suspended users in the OU will not be synced. Only active users.
Any user that is removed from the Kami License and is still in one of the OU’s will be re-added back to the Kami License when the automatic sync kicks in. The automatic sync happens every 30 minutes.
When the OU sync is removed, all users that were added through the OU will also be removed from the license.
2.) CSV file
All types of licenses - recommended
The second best method to add users to your License is by uploading a CSV file. Make sure when uploading the file, you have a header role that says “Email” with all the emails you need to add listed under this header.
If you get stuck, we have a handy example that can be download on the license page.
If you’re using Google Sheets to create your file, follow these steps:
Make a copy of the file you are about to use, and use that copy to create a CSV file.
Remove all other columns and data aside from the emails.
Make sure the first row only says “Email.”
Click File from the Menu Bar, select Download from the dropdown selection, then pick Comma-separated values (.csv, current sheet).
You now have a CSV file copy of the user emails you can use.
Microsoft Excel should have a similar way, or simply open the file in Google Sheet instead and follow the steps above.
Things to note:
Adding users through this method will send an invitation to those users for them to accept. This means the user will not be able to use premium features until they accept the license invite. Learn more about our License Invite System at the end of this article.
When uploading a CSV file that contains a large number of users, it will take a few minutes (about 1-3 minutes) before all users are reflected in the license. Make sure to refresh and check afterward if all users have seemed to be added.
If there’s an issue with your file or you want us to upload your user list for you, please sing out to our Customer Success team, who will be happy to lend a hand.
3.) Add Users email
All types of licenses - available
This is the easiest way to add a few users to your license. You only need to type in or paste their email. Separate by comma or have one email per line.
4.) Auto-enrollment system via Kami Assignment in a Learning Management System (LMS)
District, School, and Building licenses - disabled by default
Teacher licenses - enabled by default
This method is best suited for teachers on a Kami Teacher Plan. When the teacher on the license creates a Kami Assignment in one of our integrated LMS’ (Google Classroom, Schoology, and Canvas), all their students who open their Kami Assignment file will automatically be added to the license too.
Things to note:
This makes all other deployment methods (almost) unnecessary for Teacher licenses. One common problem is if a teacher creates a regular assignment rather than a Kami assignment. The auto-enrollment system will not work this way.
Only an authorized Kami team member can enable or disable this system on a license. This is quite complex to use for large licenses, which is why it is disabled by default. If you have any questions about this method, sing out to our Customer Success team!
5.) License link
District, School, and Building licenses - not available
Teacher licenses - least recommended
This method is a quick solution to add a student who has recently joined you throughout the year.
Simply copy the license link from your License Dashboard, share it with your students, and ask them to load it on their web browser. The trickiest part about this method is making sure your student loads the link correctly.
6.) License key
All types of licenses - least recommended
Similar to the previous method, but with extra steps, this method is handy to quickly add one or two students who are new to your class.
Share your license key to any users (teacher or student) you want to be added to the license. They can load the license key from within the Kami App by clicking on their profile photo located at the top right side of Kami. Select “Enter License/Coupon.” Here they will enter your license key and will be added to your license.
There may be a risk that your student shares your license key with a user who should not be in the license — we recommend walking through these steps with them.
7.) Domain-wide deployment
District, School, and Building licenses - available if requirements are met
Teacher licenses - not available
If you’ve purchased a district Kami License, this is the most efficient deployment method! Any user who signs up to a Kami using an email that belongs to the domain that the license is deployed to will be added to the license automatically.
For example, a license is deployed domain-wide to kamidistrict.com and student.kamidistrict.com. Any user who signs up with their @kamidistrict.com or @student.kamidistrict.com email account will be added to the license. A school or building license can use this deployment if they have a specific domain that is only used for the school or building.
The indication that the license is deployed domain-wide is if you see domains in the “Email Domain” section. If that section is blank, then you need to use other methods to add users.
Things to note:
This deployment will scan for all Kami accounts that belong to the domain and add them every so often. This makes removing users from the domain hard, as they are automatically added back in. If you need to remove someone from a domain-wide deployment chat to our Customer Success team.
This deployment can only be done by an authorized Kami team member. If requirements are met, you can request this by reaching out to our friendly Customer Success team.
License Invite System
This is an optional system that only affects the School or District deployment methods two and three (CSV file and Add Users email).
Instead of adding the users to the license right away, the users will instead get an invitation pop-up in their Kami App for them to accept before they get added to the license.
It is an additional step only when the Kami License Admin who uses either of these two methods is not a Domain Admin. By default, Kami License Admins are also Domain Admins, with the exception of users who are not authorized to have full
control of the whole domain.
You can determine if the user has been added right away or has been sent an invite by the status shown under the status column in the user list while viewing the license in the license dashboard.
Setting up your Teacher Plan
Setting up Your Multi-Teacher, School, or District Plan
That’s it! Now you can add users to your new Kami License! If you get stuck or have a question— sing out to our awesome Customer Success team at support@kamiapp.com
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